Running an online business can be both exhilarating and overwhelming. As you embark on this journey, remember that organization and automation will be your trusty companions. These two allies can make the difference between chaos and triumph. Let's learn why getting organized from the start is crucial and why the "two-touch" rule should be your new mantra.

The Power of Starting Organized

Picture this: your online business is a symphony, and you're the conductor. Just as a maestro uses a meticulously organized score to lead a flawless performance, you need to start with a well-structured foundation for your business.

Efficiency: Everything has a designated place, from your product descriptions to customer data. You'll no longer waste time searching for that elusive email or critical file.
Clarity: A streamlined setup fosters a clearer understanding of your business's strengths, weaknesses, and growth areas.
Adaptability: When your business expands, your organized setup allows you to adapt quickly without stumbling over clutter.

Embrace the "Two-Touch" Rule

Imagine this: you receive an order notification. Do you write it down on a sticky note, then later transfer it to your system? This is where the "two-touch" rule comes in. If you touch something more than twice, automate it.

This rule isn't limited to just order processing or email responses. It applies to various aspects of your business, including team training and onboarding. If you find yourself explaining the same processes or concepts repeatedly, consider creating videos or tutorials that can be automated. By doing so, not only can you save time by eliminating repetitive tasks, but you also open the door to more efficient team onboarding. Multiple team members can learn simultaneously, ensuring consistency and freeing you up for more strategic pursuits.

Order Processing: Integrate your sales platform with your inventory system. When an order comes in, it automatically adjusts your inventory.
Email Responses: Set up templates for common inquiries. With a click, you send a professional and timely response.
Team Training: Leverage tools like Vimeo, Loom, or Zoom to record video tutorials or conduct training sessions. New team members can access these resources, allowing you to onboard multiple individuals simultaneously.
Social Media Posting: Utilize scheduling tools like Canva to plan and automate your social media posts for consistent online presence.
Image of files indicating how to organize them digitally

Your Essential Online Tools

Three online tools can be your superheroes on this organizational and automation journey.

Google Workspace: One-Stop Business Hub of Tools That Streamline Your Business Operations

Google Drive: Store documents, images, and videos in an easily accessible cloud space. Share folders with your team and clients effortlessly.
Google Calendar: Manage appointments, deadlines, and events. Set reminders to keep you on track.
Google Docs: Collaborate on documents in real-time. No more emailing attachments back and forth.
image of Google

Canva: Design and Visual Appeal Made Easy

Templates: Choose from an array of templates for social media posts, logos, presentations, and more.
Customization: Tailor templates to your brand's colors and style, even without design experience. While there's a free version available, upgrading to the paid version, like I did, offers even more options for creativity.
Customization: Tailor templates to your brand's colors and style, even without design experience. While there's a free version available, upgrading to the paid version, like I did, offers even more options for creativity.
Image using Canva

Trello: Your Virtual Whiteboard

Boards and Cards: Create boards for projects and fill them with cards for tasks. Drag and drop cards as tasks progress.
Collaboration: Assign tasks to team members, set due dates, and watch progress unfold.
Image of Trello Board to help me stay organized

The Wealth of Apps for Organization and Automation

In addition to the tools above, there's a vast array of apps and software designed to help you organize and automate various aspects of your online business. Whether you choose free or paid options, these tools can be invaluable in saving you time and ensuring your business runs smoothly.

Asana: A project management tool to streamline workflows and tasks.
AWeber: Automate your email marketing campaigns and keep your audience engaged.
CinchShare: Schedule and automate social media posts across different platforms.
Streamyard: a streaming service for live or pre-recorded videos, allowing you to stream to multiple platforms at once.
StanStore: An e-commerce platform that simplifies the process of selling products online.

Streamlined Success Awaits

Organization and automation are not just buzzwords; they're essential companions on your online business journey. Imagine the freedom of focusing on your business's growth rather than getting bogged down by repetitive tasks.

So, whether it's leveraging the power of Google Workspace, turning to Canva for stunning visuals, exploring the possibilities of Trello, or choosing from the wealth of other apps available, you have a toolkit at your disposal that can transform your online business into a streamlined success.

Remember, every small step towards organization and automation is a step towards your business's brighter future. Start organizing, start automating, and start thriving!
Stay organized, stay empowered, and watch your online business soar!

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Tammie Mattos
Tammie Mattos

Thanks for reading my blog! I'm Tammie Mattos, your family nutrition mentor. Let's make mealtime joyful and nutritious for your kids. With personalized solutions and a nurturing approach, I'm here to empower you. Join our community, and let's create healthy, happy family meals together!

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